Office Manager - global eCommerce leader US-NYC

New York, USA
04 Sep 2016
29 Sep 2016
Stefania Cook
Job function
Full Time
Contract Type

Office Manager - global eCommerce leader New York City


This American dotcom, a top 5 player in their industry, operates a global network that includes more than 250,000 partners worldwide. Our client provides a first-rate reservation service in 38 languages that uniquely combines local knowledge and local connections to provide the best hotel deals to both business and leisure travellers. They are now recruiting an Office Manager to join their NYC team.


We are seeking an Office Manager to assist the Country Manager of a fast expanding international company in all aspects of daily operation. The qualified candidate is capable of managing various operative tasks and relationships simultaneously. This person should be experienced in roles with similar responsibilities and an international working environment.


  • Answer phone calls from applicants, agencies and suppliers
  • Complete administrative tasks within Office Management Team
  • Ensure that company's documents are filled in and maintained accurately
  • Respond to requests and questions from staff
  • Ensure the smooth running of the office
  • Manage administration work for management staff
  • Coordinating scheduling and setting up interviews
  • Completing administrative tasks within Recruitment and HR
  • Organise meetings, events and business trips
  • Act as the host and main point of contact for all employees and other visitors
  • Order facility related matters, such as: office supplies, letterhead paper, and business cards
  • Keep contact with sub-contractors
  • Co-ordinate and handle invoices and petty cash
  • Manage other ad-hoc administrative requests and operative tasks within the office, including content updates that may be required
  • Managing on-boarding procedures in sync with HO and Leading new hires during their settle in period
  • Conducting Orientations
  • Collecting necessary documents on first/last working days of the employees
  • Ensure the smooth running of the office
  • Manage administration work for management staff


  • 1-2 years of administrative experience
  • College or university degree
  • Experience in Office Management is preferred
  • Fluency in English, both in written and verbal skills
  • Good knowledge of MS office
  • Service minded and pro-active attitude
  • Excellent communication and interpersonal skill
  • Proactive personality
  • Strong attention to detail
  • Highly disciplined work habits
  • Energetic and results-oriented personality
  • Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

Great things about working at here:

  • Summer office hours program, where weekends start early
  • Centrally located in Empire State Building
  • Excellent Medical, Dental and Vision coverage
  • Discounted gym membership
  • Discounted visits to the Empire State Building rooftop viewing area
  • 401(k) plan including company match
  • Generous paid time off including vacation time and holidays
  • Exclusive hotel discounts
  • Monthly team parties, with Cultural Committee to organise antics

If your bring what we're looking for and you like what you've read do not hesitate - send your CV now!