Hotel Purchasing Assistant

Purfleet, Essex
03 Oct 2016
03 Nov 2016
Full Time
Contract Type

Hotel Purchasing Executive    
Purfleet, Essex    

Must be able to drive and be a car owner due to location                
Our client is one of the leading wholesale tour agents for the UK leisure group travel market and has been at the forefront of developing the level of wholesale services to coach and group tour operators and group travel organisers for over 31 years. During this period of time, they have built up a reputation of arranging travel packages at a level of quality and value for money that is second to none.

The company currently has an employment vacancy for a Hotels Executive. This person would be involved not only in the day to day responsibility of finding and booking group space at suitable hotel accommodation according to our customers needs, but also with the contracting of hotel rate agreements and allocations.

We are looking for a highly motivated individual who will be able to work as part of a team, understanding and dealing with customer hotel booking requirements and delivering the right product and price within time deadlines.

Reporting to and working with the Hotel Purchasing Manager, this vacancy is ideal for a person who has a good experience in dealing with hotels within the group travel sector, and is keen to expand their knowledge and skills as we deal with suppliers all over Europe. The applicant must have a proficiency to think on their own to solve problems and must be able to negotiate with hotels on a regular basis. The role provides an ideal opportunity for a candidate to develop booking and contracting skills. 

Role Responsibilities:

Profiling and sourcing the right hotel according to client requirements.
The negotiation of prices within budget and workable booking conditions for non-contracted hotels
Provisional booking of hotels, administration of option deadlines and booking confirmations, ensuring that the booking is correctly entered in our hotel database and hotel paperwork is received and filed.
Identifying destinations and periods where hotel allocations may be required, booking allocations and loading bookings into database.
Identifying where hotel rate agreements need to be set up and what price level is required to be competitive.
Contracting hotel rate agreements and booking conditions then loading agreements into our hotel contract database.
Loading data on new hotels booked or contracted. Entering and updating contact information at hotels.
Maintaining and developing relationships with hotel suppliers.

Candidate Knowledge and Skills Required:

At least 1 year’s experience in the Travel Industry dealing with Group Bookings and Hotels
Team Player in the Hotel Department, also co-ordinating work with sales and product
Strong Organisational and Administrative Skills
Ability to Multi-Task and Plan Daily, Weekly and Monthly Activity
Professional and Pleasant Telephone Manner 
Good Geographical Knowledge of the UK and Europe a preference
Computer Literate with Word and Excel Skills
Attention to Detail a Must

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