Accounts Payable Clerk

Newcastle Upon Tyne, Tyne and Wear
Competitive Salary
09 May 2017
09 Jun 2017
Job function
Full Time
Contract Type

Role Summary

The role primarily involves the continual management of travel supplier accounts, ensuring supplier statements are reconciled, queries resolved and payments remitted in a timely manner. This will involve posting respective transactions in both Top Dog & Sage

Key Responsibilities

  • Following company processes, be responsible for and manage allocated supplier accounts, ensuring they are accurately reconciled, payments are made and remittances sent, including recovery of any amounts due, in line with commercial agreements that are in place.  This will include reconciling direct debit payments and payments made by prepaid cards
  • Reconcile supplier statements against costs loaded within the company Top Dog customer booking system, using its’ auto-reconciliation tool
  • Resolve queries and aged items by liaising with sales agents, consortia members and suppliers
  • Process multi-currency payments to suppliers from a variety of different company bank accounts
  • Reconciling cost of sale payments made via Top Dog and posting into the Company Sage Accounting software, ensuring any deductions or additions outside of Top Dog creditors are correctly accounted for.
  • Managing supplier team email box - liaising with internal departments & external suppliers with regards to query resolution
  • Answering accounts telephone and dealing with enquiries in a professional and efficient manner
  • Continual review to maximise process efficiencies and maintain process notes
  • To perform additional duties appropriate to job role as and when required

Skills Required

  • Previous reconciliation experience
  • Excellent numerical and problem solving skills
  • Excellent verbal and written communication skills
  • Excellent planning and organisational skills including the ability to work to meet deadlines and prioritise workloads where necessary
  • Ability to work on own initiative & as a member of a team
  • Excellent attention to detail
  • Intermediate Excel skills
  • Ability to use Microsoft packages - e.g. Word, Outlook


  • To undertake any other duties that may fall into the job criteria
  • To conform with all company policies and procedures including Health and Safety
  • To treat all employees, customer and suppliers with dignity and respect
  • This job description is not intended as an exhaustive list of all duties and responsibilities of the post but simply reflects the key areas involved