Finance Assistant

Location
Newcastle, Newcastle Upon Tyne
Salary
Competitive Salary
Posted
16 Apr 2018
Closes
16 May 2018
Ref
TWCC16042018
Job function
Finance
Hours
Full Time
Contract Type
Permanent

Finance Assistant

Department/Location

Finance

Newcastle

Reporting to

Accounts Manager

Hours

40 hours per week

Monday-Friday 9.00am-17.00pm

Flexible to meet the needs of the business

Role Summary

The role involves reconciliation of daily banking ensuring that any queries are resolved and funds are received and accurately recorded in Sage.  Reconciliation of bank accounts and virtual credit card on a daily basis. Credit Control - raising sales ledger invoices and chasing debt is essential.

                                                               Key Responsibilities

Bank Reconciliation

  • Reconciliation of daily banking to ensure funds are received in an accurate and timely manner
  • Liaising with merchant acquirer, external customers & internal departments to ensure efficient resolution of queries
  • Recording daily banking in Sage in line with department deadlines
  • Reviewing daily bank statements to ensure all transactions are posted in Sage within the department deadlines and liaising with the finance team with any errors or omissions 
  • Continuous reconciliation of allocated bank accounts. This includes review of reconciling items and taking appropriate action to resolve outstanding transactions in company records
  • Reconcile intercompany accounts daily
  • Reconcile virtual credit card statement daily
  • Process client refunds
  • Month end reconciliations
  • Provide cover where appropriate for purchase ledger duties within team
  • Continual review to maximise process efficiencies and maintain process notes
 

Credit Control

  • Raise sales invoices and post into Sage
  • Credit control to ensure funds are received on a timely basis and where necessary chase any overdue invoices, escalating any recovery issues to line manager immediately
  • Production of monthly aged debtors report
  • To perform additional duties appropriate to job role as and when required

Skills Required

  • Previous experience in a similar role, ideally with previous experience of working with Sage accounts
  • Excellent attention to detail
  • Excellent numerical and problem solving skills
  • Excellent verbal and written communication skills
  • Excellent planning and organisational skills including the ability to work to meet deadlines and prioritise workloads where necessary
  • Ability to work on own initiative & as a member of a team
  • Intermediate Excel skills
  • Ability to use Microsoft packages – e.g. Word, Outlook

General

  • To undertake any other duties that may fall into the job criteria
  • To comply with all company policies and procedures including Health and Safety
  • To ensure the Company values are demonstrated at all times
  • To treat all employees, customers and suppliers with dignity and respect
  • This job description is not intended as an exhaustive list of all duties and responsibilities of the post but simply reflects the key areas involved