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German Speaking Contracts Executive

Employer
DCV Specialist Recruitment
Location
London
Salary
£20,000 - £23,000
Closing date
25 Feb 2019

View more

Sector
Tour Operator
Hours
Full Time
Contract Type
Permanent
Job function
Purchasing

Job Details

JOB DESCRIPTIONS/ESSENTIAL FUNCTIONS

JOB TITLE: Contracts Executive

DEPARTMENT: Service Department

REPORTING TO: Service Department Manager

Career progression will be available for the right candidate.

Job Description/Summary:

This is an excellent opportunity for anyone who is proactive, able to solve problems under pressure in a very dynamic environment. You must also have the ability to communicate at all levels in a multi-cultural environment. Professional tourism qualification or work experience in the same area is desirable as well as the ability to negotiate and influence. Excellent communication skills - is a must.

The right candidate will be expected to:

Make and confirm reservations using a booking system for transportation(coaches, trains, ferries)  and restaurants, admissions to places of interest, using telephones, faxes, mail, and computers.

Handling of incoming mail

Deal with customer enquiries and aiming to meet their expectations

Manage the bookings on-going process and interface with operations department to ensure that time commitments and quality standards are achieved.

Determine whether space is available on travel dates requested by customers, and assign requested spaces when available.

Make sure that we have received confirmation of our bookings from suppliers and it’s archived accordingly

Inform operations department of any changes such as fully booked dates, closed places of interest and offering and arranging the alternatives.

Processes cancellations and modifications and promptly relays this information to the other related departments

To take part in familiarisation with new destinations in order to gain information on issues and amenities in order to meet clients’ needs, as well as to target more clients in particular seasons

Advise quotation department with requested information about the prices and other service’s conditions.

To look for new suppliers according to client request and market demand, getting the group rates and prices from them; negotiating and contracting the services.

Analyse and review pricing for already contracted services, negotiating them in order to stay compatible in the market

Amend product and supplier information in the booking system and keeping it up to date.

To make sure all the final information for booked services is provided in order for group to run smoothly on the road.

Make sure suppliers invoices are matching our booked service pricing.

Work closely with accounts department while chasing pro-forma invoices for pre-booked services.

Deal with complaints, looking for solution and alternatives, to keep client satisfied with booked and provided service.

Willing to undertake any reasonable request made by management in any other areas of the house

The candidate has to be able to explain the information and the ideas clearly, creatively and convincingly in the mother tongue, both written and oral, as well as in a foreign language (especially verbally)

Identify opportunities to correct parts with the wrong cost/price in system to make booking process more efficient.

Skill Requirements:

Must have exceptional customer service skills and a strong customer orientation

Must have strong organizational and time management skills and be able to effectively handle multiple priorities and meet deadlines.

Ability to work under pressure and to tight deadlines

Requires close attention to detail, ability to identify issues and implement processes to prevent errors.

Ability to use internet and web based resources efficiently and effectively

Must be collaborative and be able to work in a team based environment as well as on his/her own initiative and willing to be ‘’hands-on’’

High ethical standards, analytical ability

Decisiveness - ability to resolve conflicts between different parties in a dispute and find suitable solutions to challenges.

To possess a good ability in maintaining their composure and objectivity when under pressure (from various agents, all at once)

A solid working knowledge of Microsoft Word, Excel, Outlook and the Internet

Company

DCV is a specialist recruitment agency providing Permanent, Contract & Interim staffing solutions throughout the UK and Worldwide.

Our many areas of expertise within Travel include:

Specialist Tailor-made Consultants

Business Travel Consultants

Sales Consultants

Administration & Operations Consultant

Ticketing Consultants

Product Managers

Commercial Managers

Marketing Managers

Account Managers

Business Development Managers

Finance Controllers

To name just a few of the travel backgrounds within the Travel Industry we deal with

Our Senior Consultants and Resource’s specialise in The Travel Industry with over 22 years’ experience by offering both candidates and clients an unrivalled recruitment service.

DCV Specialist Recruitment work in collaboration with its clients to provide a consultative service aligned to their business goals. This industry focused approach has enabled DCV to forge business partnerships with SME’s, Corporate & Blue Chip Travel Organisations across the globe.

DCV Specialist Recruitment has a targeted approach when sourcing candidates, enabling us to provide our clients with the most qualified and experienced candidates within the market place providing quality at all times.

Our candidate attraction strategy is be-spoke to each client to ensure that we resource Travel professionals from the background desired, coupled with the skills and experience to deliver results. These attraction methods include but are not exhaustive off:

  • Our Database
  • Traditional client specific Head Hunting
  • Niche Job boards
  • Social networking
  • Travel Industry specific publications
  • Referrals

The delivery of our service is harnessed by our Skilled Consultants and our Resource Team, all of whom have a wealth of experience within the Travel Industry sector.

Contact us

DCV TECHNOLOGIES LIMITED

Biz Space

575-599 Maxted Road

Hemel Hempstead

HP2 7DX

Telephone number : 01442 270 711

 

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