Conferences & Events Coordinator

London (Central), London (Greater), Surrey. Middlesex, Essex, Kent, Hertfordshire
£30k-£33k + benefits
07 Feb 2019
07 Mar 2019
PTR 3042
Job function
Full Time
Contract Type

We are seeking an experienced Conferences & Events Coordinator to join our clients friendly and professional team. Working on a variety of meetings, conferences & group travel within a small team you will be responsible for coordinating all aspects of these events from assessing requirements & venue finding to sending proposal ideas, event management, logistics, travel documents and reconciliation.

As a strong multi-tasker you will be able to manage simultaneous events and work closely with clients and suppliers. Confidence and great attention to detail are an asset.

Within a leading travel management company, the team covers a variety of events for the business world – so if you’re a solution-finder, efficient under pressure with proven event coordination skills then this could be a great role for you.

Your career begins here, duties include:

  • Preparing Proposals
  • Venue finding and liaison
  • Supplier Negotiations
  • Confirmation of bookings
  • Travel and accommodation booking
  • Working to budgets
  • On-site assistance where necessary
  • Client confirmations & contracts
  • Dealing with bookings from initial enquiry thru to completion of project.
  • Attend client meetings & presentations where appropriate
  • Other ad-hoc event duties including administrative support where necessary.

Essential Experience

  • Operational experience of handling group bookings thru from initial brief, budgeting, directing the event, on-site and debriefing.
  • Good knowledge of Excel, Word and Powerpoint
  • CVENT – good working knowledge  (training can be given)
  • A Knowledge of Galileo CRS, BT Reservations, Group Fares & Ticketing is helpful but not essential.
  • Venue & Hotel Finder tools e.g. Venue Directory, Conferma (training can be given)
  • Client and supplier negotiation experience.

Generous benefits including career progression, pension and travel perks along with a lucrative salary are on offer.


To apply click APPLY NOW, any questions give us a call on 020 8393 9925 and our dedicated team can assist in locating the right opportunity for you.

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