Contracts Co-ordinator

London (Greater)
£20,000 - £23,000
17 Jul 2019
17 Aug 2019
Job function
Full Time
Contract Type


UK & Ireland Contracts Co-Ordinator



Main functions


  • The principle function of this role is to provide full administrative support within the Contracting Department
  • Playing a vital role within the Department, this role includes supervising a team of FIT administration staff, including their daily workload and assisting with a range of operational tasks and queries
  • Responsible for the timely and accurate loading and maintenance of Hotel Contracts, Special Offers, Client Proposals, Close Outs and other ad-hoc contracting related tasks 
  • In addition, this role involves using our in-house database for a range of tasks, including the loading of data, producing reports and updating product information


Job specification


o    Ensure hotel contracts are up to date, maintained, and investigate any discrepancies


o    Entering a range of data, including contract rates, conditions and allotment into our in-house database


  • Manage and maintain incoming and internal product information (contracts, special offers, supplier information, contact details, ad-hoc information) in an accurate and timely manner
  • Monitor and manage the Administration Mailbox
  • Assist with the development of relationships with both clients and suppliers
  • Ensuring stop sales, commercial offers and supplier details are maintained and up to date 
  • Ensuring Competitor Analysis tasks are completed to schedule
  • Support the Head of Contracting with any ad-hoc tasks


Candidate Specification


  • Resourceful and practical with the ability to solve problems quickly and effectively
  • Self-motivated and good at planning and organising own time without supervision
  • Numerate with good data entry skills, a high level of accuracy and attention to detail
  • Demonstrate a positive attitude to other members of the team, offering assistance whenever necessary
  • Flexible and adaptable to changing priorities
  • Excellent communication and interpersonal skills
  • Ability to work under pressure and to meet deadlines
  • Capable of working alone or as part of a team
  • Confident knowledge of Microsoft Word, Excel, Outlook and the Internet
  • Experience of travel reservations systems and databases
  • Fluent written and spoken English essential 


If you feel this could be the job for you, please submit your CV via the job board quoting refernce DCVJL2288


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