Contracts Co-ordinator

UK & Ireland Contracts Co-Ordinator

Main functions

• The principle function of this role is to provide full administrative support within the Contracting Department
• Playing a vital role within the Department, this role includes supervising a team of FIT administration staff, including their daily workload and assisting with a range of operational tasks and queries
• Responsible for the timely and accurate loading and maintenance of Hotel Contracts, Special Offers, Client Proposals, Close Outs and other ad-hoc contracting related tasks 
• In addition, this role involves using our in-house database for a range of tasks, including the loading of data, producing reports and updating product information

Job specification

o    Ensure hotel contracts are up to date, maintained, and investigate any discrepancies

o    Entering a range of data, including contract rates, conditions and allotment into our in-house database

• Manage and maintain incoming and internal product information (contracts, special offers, supplier information, contact details, ad-hoc information) in an accurate and timely manner
• Monitor and manage the Administration Mailbox
• Assist with the development of relationships with both clients and suppliers
• Ensuring stop sales, commercial offers and supplier details are maintained and up to date 
• Ensuring Competitor Analysis tasks are completed to schedule
• Support the Head of Contracting with any ad-hoc tasks

Candidate Specification

• Resourceful and practical with the ability to solve problems quickly and effectively
• Self-motivated and good at planning and organising own time without supervision
• Numerate with good data entry skills, a high level of accuracy and attention to detail
• Demonstrate a positive attitude to other members of the team, offering assistance whenever necessary
• Flexible and adaptable to changing priorities
• Excellent communication and interpersonal skills
• Ability to work under pressure and to meet deadlines
• Capable of working alone or as part of a team
• Confident knowledge of Microsoft Word, Excel, Outlook and the Internet
• Experience of travel reservations systems and databases
• Fluent written and spoken English essential 

If you feel this could be the job for you, please submit your CV via the job board quoting refernce DCVJL2288