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Community Leisure Deputy Manager

Employer
Marsh Farm Futures
Location
LU3 3QB, Luton
Salary
£25,000-£30,000
Closing date
2 Dec 2021

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Sector
Leisure
Hours
Full Time
Contract Type
Permanent
Job function
Management

Job Details

Summary of main responsibilities                            

  • Support the Manager in the management of the Play Park the Community Halls and Futures Cafe
  • Ensure day to day standards are maintained and that the Play Park, Community Halls & Futures Cafe operates to the highest level at all times including, health and safety and fire procedures.
  • Good entrepreneurial and marketing skills to deliver one operation across both the Futures Fun Factory and Futures Halls & Futures Cafe (FFF & FH, FC).
  • Financial management, including costings and budget control.
  • Marketing, party bookings and venue hire, catering
  • To support the Manager to increase income and Usage for all
  • Support the Manager to ensure sustainable growth of FFF, FH & FC business through a planned programme.
  • Support the manager to develop future strategies for FFF, FH & FC and help identify and secure support and funding to deliver the strategy.
  • To ensure fixtures, fittings and equipment of both FFF, FH & FC are maintained, repaired, cleaned etc. to comply with both internal policies & procedures and requirements of external regulators including Health & Safety regulations.
  • Deputise for the Manager as and when required.

Financial     

  • Monitor sales and stocks on an on-going basis including monthly stock checks. Re-Word
  • Ensure FFF & FC stock deliveries are received correctly and logged into stock system and segregation of duties is maintained.
  • Review all suppliers and prices on an ongoing basis to ensure value.
  • Complete Purchase Orders, Over-see and chase any outstanding Purchase Orders.
  • Oversee smooth cash handling and till operations including card transactions, carrying out regular till checks and identifying and addressing any cash differences, including holding relevant staff responsible.
  • Sending invoices for payment to customers for Halls and Fun Factory bookings
  • Ensure that all financial procedures are carried out correctly as required by MFF Finance and that sales reconciliation and banking is done as required by MFF.
  • Support the manager to prepare staff rotas to facilitate the most efficient service whilst avoiding overtime and minimising costs.
  • Support the manager to meet agreed targets, monitor and evaluate income streams on a regular basis.

Operational    

  • Support the manager to ensure regular staff meetings are organised for staff and produce written meeting notes and actions
  • Deliver the best practice in the design and delivery of activities for Futures Halls and Fun Factory.
  • Manage the work, performance, personal appraisals and development of staff in the team where appropriate.
  • Promote and practise relevant health and safety and fire safety standards in line with MFF and other statutory regulators for both Futures Halls and Fun Factory & Futures Cafe
  • Working with the CEO and Manager to produce budgets for both Futures Halls, Fun Factory & Futures Cafe ahead of the new financial year taking into consideration potential expenses for maintenance and replacement of any equipment.
  • Support the manager to build the team capacity, ensuring adequate staff for the expected levels of business is maintained for Futures Halls, Fun Factory & Futures Cafe.
  • Ensure that timely purchase orders are completed for Futures Halls, Fun Factory and Futures Cafe
  •  Keep the venue as busy as possible during off peak times through effective marketing of party bookings and venue hire. In line with this, liaise with external clients and plan and deliver food and drinks menu for special events and private hire.    
  • Ensure staff deliver a professional and friendly customer service at all times and that they are fully briefed on the rules, menu, special offers and other relevant information.
  •  Promote parties, events and offers, ensuring posters and marketing materials are available.

Partnership    

  • Develop and maintain effective liaison with all partners and improve the efficiency of both Futures Halls and Fun Factory.
  • Maintain effective internal coordination and cooperation within Futures Cafe, the Fun Factory and MFF team.

Reports and Monitoring     

  • Support the manager to produce comprehensive monitoring data and reports at regular intervals that accurately reflect the increase in sales for Futures Halls, Fun Factory & Future Cafe.
  • Support the manager to ensure that all expenditure, outputs, as well as outcomes are in line with agreed and approved processes and guidelines/policies of MFF.
  • Support the Community and Youth manager to prepare budgets at least three months ahead of the financial year for both Futures Fun Factory and Futures Halls with assistance from the MFF Finance.

General     

  • Successful applicant will be subject to a DBS check.
  • To make presentations on the work of the project externally and internally as necessary; contribute to corporate reports, documents, presentations, evaluations and other centrally prepared activities.
  • As an MFF employee, attend meetings as required, including committee meetings and specialist forums; attend training sessions in line with work reviews and as agreed with the Chief Executive.

This list is not exhaustive, and you may be required to carry out any other reasonable duties.

Full Job Description attached

To apply for this role, please click "Apply"

 

 

 

 

 

Company

Marsh Farm Futures (MFF) is an independent and financially self-sustaining company, limited by guarantee and registered as a charity, who own and are based in Futures House, Luton, Bedfordshire.  Futures House offers community halls, enterprise space, health, police services, a cafe and a children’s indoor play park.

We also work with the local community to understand their needs, maintain their interest, and enable them to play a role in initiating businesses, delivering new services and community activities in the area.

Company info
Website
Telephone
01582 512 555
Location
Futures House
The Moakes
Luton
Bedfordshire
LU3 3QB
GB

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