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Event Manager

Jacobs Media
London Victoria & Hybrid Working
Competitive Salary DOE
Closing date
23 Mar 2024

View more

Conferences & Events
Full Time
Contract Type
Job function

Jacobs Media is largest Travel & Hospitality B2B media company.

Our market-leading products in print, digital and face-to-face connect and inspire professional audiences informing smarter business decisions and building their professional networks.
Across the world we run more than 120 events every year, attracting over 10,000 delegates and guests. Events range from intimate dinners and breakfast briefings to spectacular gala events such as the Globe Travel Awards and the Cateys. Overseas events from Connections and Connecting Travel bring together senior global players in luxury settings to do business and make lasting connections.
We publish over 150 magazines, supplements, guides and directories. This includes weekly publications Travel Weekly and The Caterer, as well as other publications such Aspire, Travolution and Connections.
Connections is a world leading luxury travel community and event’s organizer, with over 70 events delivered and contracts with tourist boards such as Visit California, Oman Ministry of Tourism and Tokyo Convention Bureau. The Jacobs Media Events Team is a specialised, in-house, full-service, event management team delivering networking marketplaces, conferences, award shows, business breakfasts, executive dinners and roundtable events

The Role
•    Research, manage, and deliver high-quality conferences and awards ceremonies.
•    Act as the lead Project Manager for each conference/event
•    Manage one or two team members. 
•    Work closely with the internal teams including marketing, sales and editorial to deliver the best outcome for our events 
•    Complete event management – overseeing all elements of each event, right from initial inception to implementation and final evaluation;
•    Acting as the point of contact for sponsors, venues and 3rd party suppliers 
•    Managing all pre-event preparation, customer communication, and on-site logistics
•    Venue sourcing negotiation & liaison
•    Corresponding with speakers and conference agenda management 
•    Overseeing the production of event materials including delegate lists, name badges etc. including sponsorship collateral
•    Manage events on-site
•    Manage event follow up activities, including producing feedback, analysis of feedback and recommendations to improve future events, attendance analysis and ensuring all invoices are paid;
•    Attendance at events, must be available to work evenings and some weekends when required
•    Facilitate relationship with production team, suppliers and agencies
•    Monitor budgetary expenditure

Candidate requirements 
•    The candidate will ideally have 3-5 years events experience, with a strong conference and events background
•    They will be proficient running both face to face and virtual events
•    They will have previous management or leadership experience
•    They will have experience leading multiple events at any one time
•    Show proficiency in managing events platforms (website, apps, virtual platforms)
•    Have sole lead experience in managing all aspects of events, from registration to onsite/virtual platform management.
•    Budget management expertise
•    They will be energetic and highly-organised, someone who enjoys taking on responsibility and making a positive contribution
•    They will be highly-professional, able to work to timelines, within set budgets and to the exacting standards required
•    They will understand the importance of building good relationships both within and outside the organization
•    Be flexible and adaptable to the needs of the wider events team 
•    Excellent attention to detail;
•    Highly organised and able to multi-task and manage high volumes of work, unsupervised and at times out of office hours;
•    Good time management and workload prioritizing
•    Able to work Monday -Friday, 09:00 -17:30 as your core hours both in office and remote (onsite event/office 3 of 5 days). There may be an occasion where you are required to work outside of these hours, events depending
•    Good communication and project management skills
•    Good knowledge of Microsoft software, Excel, word and outlook

To apply for this role, please email your CV and a covering letter by clicking "Apply"

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